Privacy Policy

The organisation responsible for the processing of personal data through the Website is:

Social Flight Sim Organization LTD 128 City Road London EC1V 2NX United Kingdom

For privacy-related questions or requests, you can contact us at:

Email: privacy@sfso.net

For the purposes of applicable data protection legislation, Social Flight Sim Organization LTD acts as the data controller for personal data processed through the Website, unless stated otherwise.

This Privacy Policy applies to personal data collected through:

• FlightChecklists.net;
• pages and services available through the Website;
• communications you send to us;
• technical information generated when you access the Website; and
• any other interaction with the Website where this Privacy Policy is presented.

This Privacy Policy does not necessarily apply to third-party websites, services or applications that may be accessible through links on our Website. Those third parties are responsible for their own privacy practices.

We recommend reviewing the privacy policies of any third-party services you choose to use.

Depending on how you use the Website, we may collect and process different categories of personal data.

3.1 Information You Provide Directly

If you contact us, we may collect information such as:

• your name;
• email address;
• the contents of your message;
• information you voluntarily provide to us; and
• any other information necessary to respond to your enquiry.

We only request information that is reasonably necessary for the relevant purpose.

3.2 Technical and Usage Information

When you access the Website, certain technical information may be automatically processed by our hosting provider or other technical infrastructure.

This may include:

• IP address;
• browser type and version;
• operating system;
• device type;
• approximate geographic location derived from IP address;
• referring website;
• pages requested;
• date and time of access;
• response times; and
• technical logs relating to the operation and security of the Website.

Some of this information may constitute personal data under applicable data protection law.

3.3 Cookies and Similar Technologies

The Website may use cookies or similar technologies.

Cookies may be used for purposes such as:

• enabling essential Website functionality;
• maintaining security;
• remembering preferences;
• understanding how the Website is used; or
• improving the Website and its functionality.

Where required by applicable law, we will request your consent before placing or accessing non-essential cookies or similar technologies.

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of the Website.

If we introduce additional analytics, advertising, tracking or similar technologies, we will update this Privacy Policy and, where required, provide an appropriate consent mechanism.

We may use personal data for the following purposes:

• to operate and maintain the Website;
• to provide and improve our services;
• to respond to enquiries and communications;
• to maintain the security and integrity of the Website;
• to detect, prevent and investigate fraud, abuse or security incidents;
• to monitor and troubleshoot technical problems;
• to comply with legal and regulatory obligations;
• to establish, exercise or defend legal claims; and
• for other purposes that are compatible with the purpose for which the information was originally collected.

We will not use your personal data for unrelated purposes unless permitted or required by applicable law.

Where required by applicable data protection legislation, we process personal data on one or more of the following legal bases:

Consent

We may process personal data where you have provided your consent.

You may withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

Contract

We may process personal data where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.

Legal Obligation

We may process personal data where necessary to comply with a legal or regulatory obligation to which we are subject.

Legitimate Interests

We may process personal data where necessary for our legitimate interests, provided that those interests are not overridden by your fundamental rights and freedoms.

Our legitimate interests may include:

• operating and improving FlightChecklists.net;
• maintaining Website security;
• preventing abuse and fraudulent activity;
• responding to communications;
• protecting our business, systems and users; and
• establishing or defending legal claims.

Where we rely on legitimate interests, we consider and balance those interests against your rights and freedoms.

We aim to collect only personal data that is reasonably necessary for the relevant purpose.

We do not intentionally collect sensitive personal data, such as information concerning health, biometric data, political opinions, religious beliefs or sexual orientation, through the Website unless there is a specific lawful reason to do so.

You should therefore avoid submitting sensitive personal information to us unless it is specifically requested and necessary.

We do not sell your personal data.

We may disclose personal data to trusted third parties where this is necessary to operate the Website, provide services, comply with legal obligations or protect our rights.

Such third parties may include:

• website hosting and infrastructure providers;
• IT and technical support providers;
• security and fraud-prevention providers;
• professional advisers;
• legal or regulatory authorities where required;
• service providers acting on our behalf; and
• other parties where disclosure is necessary to comply with applicable law.

Where a third party processes personal data on our behalf, we will take reasonable steps to ensure that appropriate contractual and security measures are in place.

We may also disclose information where we reasonably believe this is necessary to:

• comply with a legal obligation;
• protect the rights, property or safety of Social Flight Sim Organization LTD, our users or others;
• investigate suspected fraud or abuse; or
• establish, exercise or defend legal claims.

Some of our service providers or infrastructure may be located outside the United Kingdom or the European Economic Area.

Where personal data is transferred internationally, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable data protection legislation.

Depending on the circumstances, appropriate safeguards may include:

• an adequacy decision;
• UK International Data Transfer Agreements or Addendums;
• EU Standard Contractual Clauses;
• appropriate contractual safeguards; or
• another lawful transfer mechanism recognised by applicable law.

You may contact us using privacy@sfso.net if you would like further information about applicable international data transfers.

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including where necessary to:

• provide services;
• maintain business and technical records;
• comply with legal or regulatory obligations;
• resolve disputes;
• enforce agreements; or
• establish, exercise or defend legal claims.

Retention periods may vary depending on the type of information and the purpose for which it is processed.

When personal data is no longer required, we will take reasonable steps to securely delete, anonymise or otherwise dispose of it.

We take reasonable technical and organisational measures designed to protect personal data against:

• unauthorised access;
• accidental loss;
• destruction;
• alteration;
• disclosure; and
• other unlawful or unauthorised processing.

Security measures may include access controls, secure communications, authentication controls, monitoring and other appropriate technical safeguards.

However, no internet transmission or storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security of information transmitted to or through the Website.

Depending on your location and applicable law, you may have certain rights concerning your personal data.

These may include the right to:

Right of Access

You may request confirmation as to whether we process your personal data and, where applicable, request a copy of that information.

Right to Rectification

You may request that inaccurate or incomplete personal data is corrected or completed.

Right to Erasure

In certain circumstances, you may request that your personal data is deleted.

This right is not absolute and certain information may need to be retained where we have a lawful reason to do so.

Right to Restriction

In certain circumstances, you may request that we restrict the processing of your personal data.

Right to Object

You may have the right to object to processing based on our legitimate interests or to certain other forms of processing.

Right to Data Portability

Where applicable, you may have the right to receive certain personal data in a structured, commonly used and machine-readable format and to request that it is transmitted to another organisation.

Right to Withdraw Consent

Where processing is based on consent, you may withdraw your consent at any time.

Withdrawal does not affect processing that took place before your consent was withdrawn.

Rights Relating to Automated Decision-Making

Where applicable, you may have rights concerning decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects.

We do not currently intend to use personal data collected through the Website for solely automated decision-making that produces legal or similarly significant effects.

To exercise any applicable data protection right, please contact us at:

privacy@sfso.net

Please include enough information to allow us to identify your request and, where reasonably necessary, verify your identity.

We will normally respond to valid data protection requests within the time period required by applicable law.

In certain circumstances, we may need to request additional information to verify your identity before providing personal information or completing a request.

FlightChecklists.net is not intended to knowingly collect personal information from children without appropriate legal basis or parental/guardian involvement where required by law.

We do not knowingly request or intentionally collect personal data from children for purposes that are unlawful or inappropriate.

If you believe that a child has provided personal information to us in circumstances where this was not appropriate, please contact us at:

privacy@sfso.net

We will take reasonable steps to investigate and, where appropriate, delete the information.

The Website may contain links to websites, services or platforms operated by third parties.

We are not responsible for the privacy practices, security or content of third-party websites.

When you leave FlightChecklists.net, we recommend reviewing the privacy policy of the website or service you visit.

We may update this Privacy Policy from time to time to reflect:

• changes to the Website;
• changes to our services;
• changes to the way we process personal data;
• changes in applicable laws or regulations; or
• changes to our security and privacy practices.

When we make changes, we will update the "Last updated" date at the top of this Privacy Policy.

Where changes are significant and applicable law requires us to do so, we may provide additional notice.

If you have concerns about how we process your personal data, we encourage you to contact us first so that we can investigate and attempt to resolve your concern.

You can contact us at:

privacy@sfso.net

If you are not satisfied with our response, you may have the right to lodge a complaint with the relevant data protection supervisory authority.

For individuals in the United Kingdom, the relevant supervisory authority is the:

Information Commissioner's Office (ICO)

Information about making a complaint is available through the ICO's official website.

If you are located in the European Economic Area, you may also have the right to contact the data protection authority in the EU/EEA country where you live, work or believe an infringement has occurred.

Social Flight Sim Organization LTD has not designated a Data Protection Officer unless separately notified.

For all privacy and data protection enquiries, please contact:

privacy@sfso.net

If you have any questions about this Privacy Policy, our use of personal data, or your data protection rights, please contact us.

Social Flight Sim Organization LTD 128 City Road London EC1V 2NX United Kingdom

Privacy enquiries: privacy@sfso.net

Website: FlightChecklists.net

This Privacy Policy is intended to provide clear information about how Social Flight Sim Organization LTD handles personal data in connection with FlightChecklists.net.

This Privacy Policy should be kept consistent with the Website's actual technical configuration, including its hosting provider, cookies, analytics tools, authentication systems, payment providers, advertising technologies, third-party integrations and other services.

If the Website's data processing activities change, this Privacy Policy should be reviewed and updated accordingly.